This activity automatically creates posting lines on the Posting Proposals page using Invoice Automatic Posting Rules. These rules generate posting lines when additional costs, such as freight, packaging, or fees, are embedded in a supplier invoice but not provided on the Purchase Order.
In these situations, the invoice cannot automatically match the Purchase Order due to a difference between the invoice and Purchase Order amounts. Therefore, the matching process is further automated to minimize manual intervention.
This functionality applies only to Purchase Order Line Level Matching, where cost postings related to each purchase order are retrieved as individual posting lines for the invoice.
Created Invoice Automatic Posting Rules for different applicable costs generates posting lines based on the details specified in the rule.
Additionally, enabling the Apply Supplier Invoice Charges Automation parameter under Company Basic Data allows the utilization of Artificial Intelligence (AI) in this process. Once this parameter is enabled, if the Rules do not contain the expected values (additional costs), IFS Cloud employs AI to identify whether the unmatched lines correspond to any of the defined Invoice Automatic Posting Rules using the Large Language Model-based recipe (LLM Recipe) and creates posting lines accordingly.
If no appropriate rule can be identified, the posting proposal remains in the Unbalanced state. In such cases, adding the posting line manually is mandatory.
All rules set up under a company appear on the Invoice Automatic Posting Rules Analysis page.
As a result of this activity, Posting Lines are created automatically to balance the Posting Proposal when there is a mismatch between the Purchase Order and Supplier Invoice. It is crucial to cross-check the postings before finalizing a supplier invoice to ensure accuracy and prevent errors and discrepancies.