Enter Shipped Quantity

Explanation

When a customer is buying parts that you must purchase from a supplier, you can perform a direct delivery from the supplier to your customer. This means that the parts never pass through your warehouse.

Enter a customer order with the supply code Purch Order Dir. or Int Purch Dir. When you choose to acquire a part via a direct purchase order using Purch Order Dir, a requisition is created in Requisition page with the corresponding demand code Customer Order Direct when the customer order is released. Next, process the requisition in the usual way to create a purchase order in the Purchase Order page. If the supply code Int Purch Dir is used, a purchase order is directly created when the customer order is released. In case the purchase order is printed, the customer's address is specified as the shipping address on the purchase order line.

For purchase orders directly delivered from the supplier to the end customer, the direct delivery should be reported in the Register Direct Delivery page when the supplier confirms that the shipment has gone to the customer rather than reported in the regular register arrival and receipt function. The customer order is then closed and invoiced in the customer order module. When you enter a direct shipment, specify the quantity of parts the supplier has delivered.

In Register direct delivery for parts that are delivered from an internal supplier (the site at which the supplier is connected and the site at which the direct delivery is registered belong to the same company), if the full quantity is registered as Direct Delivered, the customer order status is updated. If the the customer is internal (belonging to same company to which the site where the direct delivery is registered), the customer order receives the Invoiced/Closed status. Note that an invoice is not created as the customer is internal. If the customer on the other hand is external, the customer order receives the Delivered status, and an invoice can be created. 

If one or more of the following applies to any of the order lines, the Receipt Reference dialog will open so that a receipt reference can be entered:

• Receipt reference reminders are set up for the supplier of the purchase order.
• Receipt level invoice matching is used for the invoicing supplier of the order line.
• Self-billing is indicated for the order line. (In this case a receipt reference must be entered.)

When the direct delivery is registered you can also enter the information about customs declaration numbers and dates as well as modify the country of origin for the delivered material.

Only full packages are allowed when registering direct delivery for a Package Part with the supply code Internal Purchase Direct or Purchase Order Direct in the external customer order. You cannot register direct delivery when the package is incomplete.

If the user is using a Package Part to deliver through Register Direct Delivery, only the package part can be delivered. When a user performs a Direct Delivery from Internal Order Transit to deliver inventory parts, inventory parts with a Receiving Source References and Deliv No, originating from their usage as components in a package part, will not be available for delivery. Only inventory parts without a Receiving Source References and Deliv No will be available for delivery through Direct Delivery from Internal Order Transit. The Receiving Source Reference and Deliv No will be available on the inventory part in Internal Order Transit, allowing users to verify whether the part has been used in a package part flow

Prerequisites

• A customer order with the supply code Purch Order Dir or Int Purch Dir must have been entered, saved, and released.
• The purchase requisition must have been released and converted into a purchase order.
• The purchase order must have been released and/or confirmed.
• The part must be set up as serial handled and/or lot/batch handled in Part Catalog to be able to enter serial number and/or lot/batch number.

System Effects

• The parts are delivered directly to your customer. 
• The customer order is updated with the delivered quantity that has been reported and is ready for invoicing.
• For inventory registered purchase parts, postings are created with the debit posting type M24, Receipt with purchase order, and the credit posting type M10, Cost of sold goods, sales.
• For non-inventory registered purchase parts postings are created with debit posting type M26, Cost of sold services, and the credit posting type M27, Counter acc cost of sold services. 
• If purchase charges were included in the part cost, then the charges will be booked separately at arrival where credit posting type M189 - Arrival Charges is used.
• If two of the parties involved belong to the same company, there could be other postings made.
• Any entered serial number and/or lot/batch number will create a record in Part Serial Catalog and/or Lot/Batch Master.
• The suppliers delivery reference is retrieved to the Receipt Reference/Direct Delivery from Internal Order Transit dialogs, and is passed on as the receipt reference for the ordering site. It is also printed along with the delivered order line on the customer invoice.
  Note: However, if multiple lines containing different supplier delivery references are selected in the Register Direct Delivery page, no specific value will be retrieved as the receipt reference. Hence no value will be passed on as the receipt reference for the ordering site.
• The customs declaration information and country of origin will be captured in the receipt records and for lot batch tracked parts, also in the part lot batch master.

Pages

Register Direct Delivery

Activity Diagrams

Handle Receipt for Direct Delivery