Create Self-Billing Invoice
Explanation
One of the options from the
Receiving Advice
page is to automatically create, match and send supplier self-billing invoices.
Use this activity to initiate automatic creation and matching of supplier self-billing
invoices based on receiving advice. It is possible to create a single self-billing
invoice including all the lines in a given receiving advice. Quantities returned
(for rework and credit) and supplier owned scrapped quantities will not be invoiced,
and charges will not be included in the invoice.
When working with consignment parts you will be able to see the consumption
date and the price that was valid for the Purchase Order line at the consumption.
If the price on the Purchase Order line will be updated, it will only be reflected
for new consumptions in the Receiving Advice. If there will be different prices
for same consumption date, this will show as separate lines. If several consumptions
are done for same prices and consumption date, they will be summarized into
one line. The grouping is based on the receipt, consumption date and price (only
Price/Curr and Price/Base will be considered). Prices including tax, discounts
or additional cost are not considered in the grouping.
When making partial receipts and consumptions, if there is additional cost connected
to the Purchase Order line, the invoices will only consider the additional cost
once (for first invoice). The header total amounts will also reflect the additional
cost once. But the Receiving Advice lines will show line amounts including the
additional cost shown on Purchase Order line.
The date used by default is the one you have entered in the Date
Until field in the Receiving Advice page. If no values
have been entered in the Date From and Date
Until fields when creating the receiving advice, you will not
be able to enter a date in the Invoice Date field
of this dialog, and the invoice date will be taken as the system date.
Note: If the delivery date has been specified
as the supplier invoice tax liability date in the
Tax Liability Date Control page for a tax
code, the supplier invoice must be entered manually and the self-billing invoice
creation process will be stopped with an error. Self-billing invoice creation
is not supported for Dual Company Procurement lines.
Prerequisites
- The receiving advice type must be Approved Goods.
- The receiving advice must be in status Communicated.
- The Allow Self-Billing option in the
Supplier/Purchase/ Message Default tab
must be enabled. This is set in the Receiving advice area when the setting
is set to Arrived and Approved Goods or Approved Goods.
-
If you want to create a self billing invoice for the consignment stock consumption,
you need to enable the option for Allow
Self-Billing for Consignment Stock. This
toggle will be visible when you have enabled Allow
Self-Billing.
-
If you want to create a self billing invoice for both consignment stock
consumption and normal purchase receipts, from the same receiving advice
for the supplier, you need to enable the option for Allow
Mix of Normal Purchases and Consignment Stock. Otherwise
there will be separate self-billing invoices for normal purchase receipts
and consignment stock consumptions. This toggle will be visible when you
have enabled Allow
Self-Billing for Consignment Stock (and
also Allow
Self-Billing).
- If a receipt line in a receiving advice has already been invoiced, it
will not be included in the self-billing invoice, unless there is still
some quantity left to be invoiced. If the quantity invoiced is equal to
or higher than the received quantity, that receipt will not be included
in the supplier self-billing invoice.
- The invoice number series must have been defined for the invoice series
connected to the invoice type RASUPPINV. Note: Though the invoice
series RA is connected to this invoice type by default, it is possible to
manually connect another invoice series.
- If you want to be able to specify an invoice date, you must have entered
a value in Date Until field of the
Receiving Advice
page.
System Effects
- A single supplier self-billing invoice is created, which will include
all receipt lines of the receiving advice that need to be invoiced. The
Self-Billing Invoice option on the
Receiving Advice
page header will become selected.
- When the invoicing supplier is different from the supplier on the purchase
order header, a separate invoice is created for each of the invoicing suppliers.
- Credit invoices will be expected only for quantities returned after
the invoice is created, as quantities returned will not be included in the
invoice.
- The invoice number of the supplier self-billing invoices created, will
be according to the invoice number series defined for the invoice series
attached to the supplier self-billing invoice type RASUPPINV.
- If a mix of dual company procurement and regular procurement receipt
lines are connected to the same receiving advice, self-billing invoice lines
will be created only for the regular procurement receipt lines.