Record Work

Explanation

Executors assigned to a skill requirement within a task can use this activity to record the work for a skill assignment.

Certifiers and inspectors can log actions taken to certify and inspect the executor's work.

Work can be recorded to register the following:

• Actions taken: At minimum, one corrective action must be recorded within an assignment to complete the assignment.
• Part removals
• Part installations
• Tools used
• Measurements taken: Distance measurement values can also be recorded with the aid of LiDAR-enabled devices, which allow you to measure the distance between two points without any physical tools. A LiDAR-enabled device has a LiDAR Scanner. To check if your iOS device includes a LiDAR scanner, visit the Apple website and review the technical specifications for any mention of a LiDAR scanner. After recording the distance between two measurement points, you can capture a screenshot of the measurements using the LiDAR camera. This is then uploaded as media for the measurement on the task.
• Execution, certification and inspection of steps

If requirements were added for parts that need to be removed and installed, tools used, and measurements to be recorded, you must record these details and proceed to sign for them.

Depending on the digital signature permissions, you can sign off with or without a digital signature. You can use an assigned YubiKey to sign off on work completed on the aircraft with an immutable digital signature. The digital signature is stored against the task or fault and can be viewed at any time.

If you record work offline on a part requirement, tool, measurement, or step within a task before the work recorded by technicians in online mode is synchronized, you get a failed transaction once you go online. This failed transaction must be resolved before you can proceed with recording your work.

Prerequisites

• The skill requirement must be assigned to you.
• If you are recording tool usage for tools that originate from IFS Cloud, you must be online to do so.
• LiDAR-based distance measuring is only supported on LiDAR-capable iOS devices.
• Supported units of measure for LiDAR are cm, m, in and ft.
• The ALLOW_LIDAR_MEDIA_ATTACHMENTS application parameter must be set to TRUE to enable automatic media attachment.
• If you are using a digital signature to sign off on work completed on assignments or tasks, you should be registered with a valid public certificate to use IFS Signature Service in Solution Manager/Signing Service.
• If you are not using a digital signature to sign off, Enable E-Sign must be set to No on the Sign-Off User Permissions page.

System Effects

• The status of the skill assignment changes to Work Started from Assigned.
• Recording actions, part changes, tools, measurements, or step actions changes the task status to In Work.
• Actions added when recording work are added to the task, and fault if a corresponding fault exists, and can be viewed from the Task Details and Fault Details pages.
• Any part changes and tools used that were signed off by you reflect that they were signed off by you and can be viewed from the Task Details and Fault Details page.
• Measurements recorded and signed off can be viewed from the Task Details page.
• The step sign-off notes are added to the Steps tab.
• If a screenshot was captured along with a measurement value using a LiDAR device, a media file of the LiDAR measurement screenshot is uploaded for the measurement and can be viewed using the web application in the Media pane at the bottom of Task Details page.
• If the sign-off was handled using a digital signature, you can download a .zip file containing digital signature information from the Attachments/Digital Signatures tab at the bottom of the Task Details and Fault Details pages. Alternatively, if configured, you can view the digital signature files at the external file storage location.
  
  This .zip file contains .json, .xml, and .pdf files. The metadata is stored in the .json and .xml files, while the .pdf file includes the signed document containing the content reviewed by the technician.
  
  The file name of the .zip file follows the GUID.zip format, where GUID stands for globally unique identifier.
  
  The files within the ZIP file are named in the following format:
  - When work is recorded offline: <Tail number>_OFFLINE_<User ID>_<Timestamp>
  - When work is recorded online: <Tail number>_<Record ID>_<User ID>_<Timestamp>
• After signing off on the removal of a mandatory part, if there is no part installation for the same in the task or work package, a warning banner appears, indicating a missing mandatory component.
• After signing off on the removal of a mandatory part, if there is no part installation for the same in the task for work package, you will see a warning indicating that the task removed a mandatory component and there is no matching installation in the work package. In the same warning, you will be prompted to confirm the task completion.
• If the RPT_ACTUAL_HRS_MANDT parameter is set to TRUE on the Basic Data/Maintenance Execution Parameters page, you will be prompted to confirm the actual hours.
• The time reported by each skill assignee can be viewed from the Time Reports tab on the Task Details page.
• A summary of the scheduled and actual hours for each skill and a breakdown by each assignment role can be viewed from the Labor Summary tab on the Task Details page.
• Fields related to labor hours are updated as follows:
  • Actual Start: Indicates the time the technician selected Start for the selected assignment or the time they selected Save on the Record Action assistant if they started recording work without starting the assignment. If the technician completes the assignment by directly selecting Finish, the time they selected Record Action is recorded as the Actual Start.
  • Actual End: Indicates the time the technician selected Finish > Record Action for the assignment. If the technician completes the assignment by directly selecting Finish, the time they selected Record Action is recorded as the Actual End.
  • Actual Hours: Difference between the Actual Start and the Actual End times. If the technician finished the task without starting the assignment or recording work, Actual Hours will be the same as Scheduled Hours.

Procedure

Note: If you are recording work and signing off using a digital signature, follow through with recording the digital signature or cancel the procedure before the final step to avoid canceling at the final step.

1. Go to the assignments list on the Task Details page.
2. Select the assignment.
3. Choose whether to partially record work or complete the assignment:
   1. To partially record work, select Record Work, then proceed to step 4.
   2. To record an action and complete the assignment, select Finish, then proceed to step 7.
4. As work is performed, record details of actions taken and requirements specified on a work task such as part removal, part installation, tool use and measurements by selecting the appropriate buttons in each section.
   1. For a part removal or part installation, enter the quantity of parts as specified or less than the quantity on the part requirement added to the task or fault previously. You cannot record more than the quantity specified on the part requirement.
   2. If the part added as a part requirement has alternate parts, if required, select the alternate part on recording the part removal and part installation.
   3. If you are recording the installation of a batch part, enter the batch number in the Serial Number field.
5. To record a value for a length measurement on the mobile application using a LiDAR-enabled device:
   1. On Task Details, select Add Measurement.
   2. Select a length measurement type.
   3. Tap on the Ruler icon in the Value field. The color of the cursor and measurement line can be changed if required.
   4. Position the dot at the center of the screen until a guide appears.
   5. Tap the Add button where you want to begin measuring.
   6. Slowly pan along the guide, then tap the Add button at the endpoint to see the measured length. You can clear a measurement using the Clear button if required and retake the measurement.
   7. To take a photo of your measurement, tap the Camera icon.
   8. Select OK. The measurement value added using LiDAR appears in the Value field.
6. Execute, certify or inspect steps.
7. Select Record Action, provide the Action Taken and, and select Save.
   1. If the assignment was not started using the Start button, the time you select Save is recorded as the assignment's start time.
   2. If you are finishing the assignment, if configured, you will be prompted to save actual hours.
8. Do one of the following to capture work recording or assignment completion.
   1.  If you are signing off with a digital signature: Select Sign and proceed with the digital signing process.
   2. If you are not signing off with a digital signature: Select Finish.

Repeat steps 1 to 8 to record more work.