Assign Person To Job Via Personal File

Explanation

This activity explains how jobs will now be assigned directly to a person under Personal File. 

Once a specific person is selected, navigate to the Assignments tab. Within this section, a new Job Assignments subsection has been introduced, where all job records assigned to that person will be displayed and stored. 

Users will be able to select and assign jobs from a dropdown list based on requirements.  

Primary and Secondary Job Assignments 

The Primary status is used to indicate if the assigned job to the person is the person's Primary job. 

• A person can have multiple Primary Jobs across different companies. 
• However, within one single company, only one job record can be marked as Primary at any given time, while the rest will be considered Secondary jobs. 
• Exception: A person can have multiple Primary Jobs within the same company, only if the validity periods of these job records do not overlap. 

Tagging a Company to a Global Job record  

The Company field is available as a dropdown selection, allowing users to tag a company when assigning a Global Job. 

• However, this field is optional and not mandatory for job assignments. 
• Global Jobs can be assigned in the Job Assignments section without being tagged to a specific company. 

This flexibility allows users to tag Global Jobs with or without a company, depending on the users’ requirements. 

When a Company is tagged to a Global Job under the Job Assignments section for a specific person, the solution will check for any overlapping legacy job assignments (historical job records) in the Employee File for the persons connected employments, If the following conditions are met: 

• The persons connected employees already have legacy job assignments in the Employee File. 
• The validity period of the historical job records overlaps or is already marked as the primary job with the newly assigned job. 
• The company tagged to the new job assignment to person matches the company context at employee file of the existing legacy job record;

Then, the system will display the following error message:  Employee Job Assignments under Employee File consist of some history records that are overlapping and marked as primary. Expire it or mark the record as non-primary.

This ensures that only one primary job is active, or the validity periods do not overlap within the same company at any given time, preventing conflicts in job assignments. 

If a Global Job assigned under the Job Assignments section for a specific person does not have a company tagged, the solution will still check for any overlapping legacy job assignments (historical job records) in the Employee File for the persons connected employments. 

If the connected person has existing legacy job assignments in the Employee File that is: 

• Overlapping with the newly assigned job’s validity period assigned to person 
• Are marked as primary in the history records. 

Then, the system will display the following warning message: Employee Job Assignments under Employee File consist of some history records that are overlapping and marked as primary. It is recommended that you expire it or mark the record as non-primary.

Unlike an error message, this warning does not prevent saving the job assignment, but it recommends reviewing and adjusting existing job records to avoid inconsistencies in primary job assignments or any overlaps with job assignments.

Prerequisites

In order to perform this activity:

• Job setup configuration must be enables to Global Jobs.
• Persons must be registered in the application.
• Global Jobs have to be registered and already defined in the application. 

System Effects

Jobs will be assigned to the Person and will be reflected against that specific person connected employments. 

Pages

Person Job Assignments
Personal File

Activity Diagrams

Assign Jobs to Person