This activity is used to assign a Role Based Access Group as an additional entity to
access a person. Additional Access in the Personal File can be
used to enable access to entities other than a person's supervisor.
A Role Based Access Group is a group of accessible persons that enables persons and teams
added as Members, to access the persons added as Accessible
Persons, including their employee details. Access roles can be specified for each member of the
Role Based Access Group.
Role Based Access Groups allow access to be granted to multiple accessible persons
simultaneously. The expected usage of Role Based Access Groups is for various roles in a
company such as HR, IT administration, and finance, to be able to access persons to be able to perform their
functional requirements.
If a Team is added as a Member, access is granted to the
members of the Team, to be able to access the Accessible
Persons.
If only selected employees associated with the accessible persons must be accessible to the role based access
group, this can be done using the Employments list. By default, all employments of the
accessible persons will be accessible. This is denoted by the All Employments field being
automatically set as 'Yes'. To grant access to selected employees associated with the person, those
employees will need to be manually added in the Employments list. If one or more
employees have been added in the Employments list, All
Employments will automatically be set to 'No'.
A role based access group can be granted access to the direct subordinates of an accessible person using the
Include Access to Direct Subordinates option. Direct subordinates are the subordinates to
whom the accessible person is the direct supervisor. However, if a role based access group has only been granted
access to selected employees associated with the accessible person (All Employments is
set to ‘No’), subordinate access will be disabled.
As a result of this activity, role based access groups will be added as additional accessing entities to access a person.