Purchase Order Created, Automatically

Explanation

This activity enables the automatic creation of a Purchase Order (PO) and PO lines for authorized payment lines in a Contractor Order. Each Contractor Payment Line generates a corresponding PO line, ensuring that:

• Even if multiple tasks share the same Purchase Part, separate PO lines are created for each task.
• Each PO line includes a reference to the specific task it originates from.
• The PO reference is linked back to the contractor payment lines, allowing for traceability and ensuring accurate invoicing.

This process is executed in the background, using the existing reference fields in the PO Line entity to maintain the link between the Contractor Payment Line, Task, and Purchase Order.

Users can control this process through Automatically Create Purchase Order. When enabled, purchase order lines are automatically created once payment lines are authorized. Parallelly, PO lines are generated, the payment lines and Contractor Order are set to Closed, and Cost Lines are created.

Prerequisites

• Payment lines must be authorized before Purchase Order creation.
• The Contractor Order must be active and meet conditions for automatic PO creation.

System Effects

A PO and PO lines are automatically generated for authorized payment line.

Pages

Contractor Orders
Request Work Task

Activity Diagrams

Create Purchase Order